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Date Published: 23 March 2020

Authors: Pradeep Kumar Singh, Bill JamiesonWong Pei-Ling and Marvin Chua.

(a) Privacy and data protection at the workplace

Singapore has no constitutional right of privacy, but the Personal Data Protection Act 2012 (“PDPA”) provides some measure of data privacy for employee communications.
Under the PDPA, employees’ consent is normally required before an employer collects, uses, processes or discloses their personal data unless the collection, monitoring or disclosure of information falls within one of the exemptions in the PDPA.
The first exemption is when the collection of personal data of employees is reasonable for the purpose of “managing or terminating an employment relationship” between the employer and employee. These can include:

  • Using the employee’s bank account details to issue salaries;
  • Monitoring how the employee uses company computer network resources;
  • Posting employees’ photographs on the staff directory page on the company intranet; or
  • Managing staff benefit schemes like training or educational subsidies.

While consent is not required, employers are still required to notify employees of the purposes of such collection, use or disclosure. There is no prescribed way of notification and it may be through the employment contract, an employee handbook, or notice in the company intranet.
A second common exemption is if the data collection is necessary for evaluative purposes for determining the suitability of an individual for employment or promotion etc. These may include collection, use or disclosure of data such as references from previous employers or other performance records, although note the obligation under section 20(2) PDPA to provide the other organisation with sufficient information regarding the purpose of the collection to allow that other organisation to determine whether the disclosure would be in accordance with the Act. Section 20(4) PDPA requires an organisation, on or before collecting, using or disclosing the personal data about an individual for the purpose of managing or terminating an employment relationship between the organisation and that individual, to inform the individual of:-

  • that purpose; and
  • on request by the individual, the business contact information of a person who is able to answer the individual’s questions about that collection, use or disclosure on behalf of the organisation.

In terms of privacy, the PDPA also applies to monitoring of employees’ communications such as emails, messages, social media and phone calls. This is because the contents of these communications are likely to constitute personal data if an individual can reasonably be identified by the information contained therein. As such, employee consent must be obtained unless an applicable exemption under the PDPA may be invoked. Consent can also be dispensed with if the collection is necessary for any investigation or proceedings, if it is expected that seeking the consent of the employee would compromise the availability or accuracy of the personal data.
Organisations should cease to retain documents containing personal data, or remove the means by which personal data can be associated once an employee leaves the company, as soon as the retention is no longer necessary for any valid legal or business purposes.
Organisations are also responsible for safeguarding the personal data of employees, and must adopt reasonable security arrangements to prevent unauthorised access, collection, use, disclosure or similar risks to the personal data.

(b) Harassment at the workplace

Workplace harassment can occur when someone at a workplace demonstrates behaviour that causes or is likely to cause harassment, alarm or distress to another party.[21] Such behaviour can violate a person’s dignity or create an unfavourable work environment for him/her, which poses a risk to the person’s safety and health. Examples of behaviour that may be harassment include: (1) Threatening, abusive, or insulting language, comments or other non-verbal gestures, (2) Cyberbullying, (3) Sexual harassment; and (4) Stalking.
The Protection from Harassment Act 2014 (Cap. 256A) protects individuals against harassment and unlawful stalking through a range of civil remedies and criminal sanctions. However, the act places no specific obligations on employers to prevent harassment in the workplace. A Tripartite Advisory on Managing Workplace Harassment has also been published that encourages employers to: (1) Develop a harassment prevention policy, (2) Provide information and training on workplace harassment; and (3) Implement reporting and response procedures.

Please note that this section of the Employment Law Guide is a summary provided for general information purposes, aimed at aiding understanding of Singapore’s employment law as at the date of writing. It is not exhaustive or comprehensive and reading this memorandum is not a substitute for reading the text of the various statutes to fully understand the extent of the obligations owed. This guide should also not be relied upon as legal advice.


This article is provided to you for general information and should not be relied upon as legal advice. The editor and the contributing authors do not guarantee the accuracy of the contents and expressly disclaim any and all liability to any person in respect of the consequences of anything done or permitted to be done or omitted to be done wholly or partly in reliance upon the whole or any part of the contents.

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Equity Partner, Management Committee

Pradeep Kumar Singh

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Bill Jamieson


Wong Pei-Ling

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